Module Name

Function

1.Office Startup

This module contains your Preferences and other Setup sections. There are navigational buttons, and Utilities to help you maintain your modules. Many management reports are created from here as well.

Appointments

This is where your appointments are setup and stored. Schedules are printed from here. Your ability to register a day's worth of patients in your EMR is done here.

Appts Archive

Purged and filled appointment slots are stored here for future reference.

Billing

All invoices are created here as well as the posting of charges and payments. Special reports, such as Aging, and Daily Recaps are also generated here.

Calendar

This stores all the days of a year to help build your appointment scheduler and any memo associated with days of the year.

Claim Data

This database is used with the Billing Module to store specific and unusual information about the claim. Newer fields required for ANSI X12 transactions will be stored here, and the database updated as needed to reflect newer data elements.

Claims Printing

This module prints your paper claims, either to preprinted claim forms or prints one to blank paper. Think of this module as a specialized “print queue” where all records are gathered and processed for printing! The user can edit the appearance of these forms as needed using their knowledge of FileMaker Pro.

Coverages

Each insurance record of a patient is stored here. PracticeMaker® allows unlimited insurances per patient. All Guarantor and Subscriber records are also stored here.

Days

This stores each provider’s daily schedule requirements needed to build the scheduler. These "templates" can be totally customized for unlimited providers.

Diagnosis

All the diagnoses you use are stored here.

ECS Analysis

This module imports and prints reports you receive from your electronic submissions. In addition, this module is used for the automated payment posting system, or APPS, that allows you to post an insurance check in minutes rather than hours.

ECS Creator

This module creates the file that is sent electronically. It performs the final check on records and allows your technical support person to troubleshoot E-claim problems.

ECS Control

This is the nerve center of electronic claims submission. Each clearinghouse that receives electronic claims from you, whether it be Medicare, black Shield or MCS Clearinghouse, has a record here!

ECS Module

Your electronic claim records are stored here prior to upload file creation.

Forms

The layouts for your coversheet recall postcards, letters, labels, and superbills are here. Any user can edit the layouts in this module but you do so at your own risk. A working knowledge of FileMaker Pro editing techniques is a must!

Insurances and

Insurance Codes

Each insurance company has a record here with specific billing and electronic claim submission information. The module stores Insurance Codes database stores the NAIC codes of many insurance carriers that may or may not accept electronic claims. PracticeMaker® allows capitation check posting to capitated insurances.

Letters

This is the word processor for PracticeMaker®. There is a learning medical dictionary and the ability to use macros to quickly build a letter. This modules can easily merge data from other sources in your letters to make easy work of sending correspondance.

Lineitems

All transactions, charges, payments, adjustments, are stored here. Many reports are also generated from within this module.

Log

This database stores the logs of just about everything important a user can do, including logging in and out of PracticeMaker, doing recall, sending eclaims, and more. The "Audit" section tracks any changes made to any charge or payment line item, whether it is changed or deleted.

Patients

All patient demographics are stored here. An active patient’s record must be found first before a bill or appointment can be made.

PhoneBook

This module stores information for: Contacts (not the eye kind), Employers, Facilities, Personnel, Pharmacies, Providers and Vendors. Phone numbers, tax and other ID numbers as well as other important information is stored here for easy retrieval.

PickList User

This has all user modifiable pick lists.

PickList Internal

Most of the lists in the module are not user modifiable and many are required for electronic claim transmission.

Prescriptions

If you dispense medications the records are stored here. This is an add-on module to PracticeMaker®.

Procedures

All your procedures, products, and other sellable items are stored here. Inventory control is performed from within this module. The module comes preloaded with nearly 8000 codes.

Quick Invoice &
Quick Items

This is where you create, select, and activate Quick Invoices™. These are macros of commonly grouped procedures. Some users call this "template based billing".

RecordsPM

All patients’ diagnoses, medications and message records are kept here. This allows a patient to have unlimited diagnoses. Overdue messages are announced at initial startup and shutdown.

Specialty

Patients with special information requirements (dental, podiatry, and vision) are kept here.

PracticeMaker Client

If you are using PracticeMaker® on a network, this database needs to be on each guest machine(workstation). Once all files are opened on the Host machine (or opened with our Server software), this database can then be opened on the guest machines. This module finds the PracticeMaker® files on the network and opens them. This is the only PracticeMaker® file that gets placed in workstations!

Zipcodes

This stores all your zip code and city/state information.